Foundation Forms
FINANCIAL MANAGEMENT DOCUMENTS
General
- MEMO: Requests for Fund TransfersMemo regarding processing time requirements for current account spending and quasi fund transfers to current accounts.
- Transfer Between Foundation AccountsUse this form to transfer money from one Foundation account to another Foundation account.
Gift or Pledge
- Gift Processing GuidelinesThe different ways donors can give; and how to process those gifts.
- Pledge Acceptance GuidelinesHow different commitments are recorded.
- Gift Transmittal FormUse this form to submit donations received direct from a donor. Include all materials from the donor to substantiate donor intent.
- Non-Gift Transmittal FormUse this form to submit funds which are not associated with a donation (i.e. revenue from an auction).
- Stock Gift NotificationUse this form to notify the Foundation of a potential gift of stock; you will then receive details on how to complete the transaction.
- Anonymous Gift WorksheetUse this form if the donation is to be anonymous. Complete all areas so all departments are aware of anonymity levels. Submit with Gift Transmittal.
- Letter of IntentPledge form for use when the donor is giving their own money. - Donor Direct
- Letter of IntentPledge form for use when some or all of the money will come from a third party (matching gift, donor advised fund, etc.) - Donor Facilitated
Disbursement
- Check Disbursement Request InstructionsHow to withdraw money from a Foundation account.
- Check Disbursement RequestUse this form to withdraw money from a Foundation account.
- Transfer to UO CDRUse this form to transfer money from a Foundation account to a University account.
- Personal Services AgreementUse this form when engaging services of an individual who will be paid from a Foundation account.
- Travel & Entertainment LogUse this form to provide details for travel and entertainment when purchasing with Foundation credit card or wanting personal reimbursement.
- Missing Receipt AffidavitUse this form to provide details for travel and entertainment expenses without a receipt. This may cause the processing to be delayed or denied depending on the situation.
- 2009 Per Diem High Cost Location ListUse this to determine per diem rate for 2009 travel reimbursement. Listed locations: $58 M&IE, $198 Lodging. All other locations: $45 M&IE, $113 Lodging.
- 2010 Per Diem High Cost Location ListUse this to determine per diem rate for 2010 travel reimbursement. Listed locations: 65 M&IE, $193 Lodging. Off list--$52 M&IE, $111 Lodging.
- Campus Expense GL NumbersUse this list to choose expense GL Numbers to put on campus CDR
ACCOUNT ADMINISTRATION DOCUMENTS
General
- Account Definitions and Document RequirementsWhat forms are needed to establish new accounts.
- Signature Verification FormUse this form when submitting new Signers for Foundation Accounts.
- Request to Change an Existing AccountUse this form when you need to change items related to the administration of Foundation accounts.
- Request to Close an AccountUse this form when you need to close a restricted current or capital Foundation account.
Restricted Current Account
- Department-Initiated New Account RequestUse when there is not a donor signing the new account agreement.
- Restricted Gift AgreementRestricted Current accounts are established with $1K minimum and are designed to be spent according to the written instructions
- Donor-Initiated New Account RequestUse with a donor signed fund agreement.
- Quasi Fund AgreementThis is a current account with $25K minimum that can be invested for multiple years.
Endowed Account
- Department-Initiated New Account RequestUse when there is not a donor signing the new account agreement.
- Endowment Fund AgreementEndowments are established with $25K minimum and are designed to be maintained into perpetuity, generating earnings used by the University according to the purpose designated by the donor.
- Donor-Initiated New Account RequestUse with a donor signed fund agreement.
- Endowment Fund Addition AgreementThis form is required when a donor is giving a substantial gift to an established endowment. This document confirms that the donor understands the established fund provisions.
Capital Account
SYSTEM SUPPORT DOCUMENTS
New User Setup
- New User Account RequestUse this form when you need to request computer account for a new employee or staff person.
- Confidentiality AgreementRequired prior to receiving access to confidential Foundation information.
Data Request